Five Unacceptable Moves In Business Writing?

This week, we provide answers to some frequently asked questions at our business writing workshops.

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Question 1: Is it right to use “I” and “we” in the same message?

Answer: Yes, it is okay to include both pronouns in one message. Use “I”, when you are speaking for yourself and use “we” when you speak for the organization. For example, “I will email you tomorrow morning with the details. We look forward to meeting you this Friday.”

Question 2: Are contractions acceptable in business writing?

Answer: Yes, it’s acceptable to use contractions, however use them sparingly. Contractions such as “can’t, won’t, don’t, it’s, and didn’t” are considered somewhat informal. In formal documents, it is better to avoid them.

Question 3: Is it okay to end a sentence with a preposition?

Answer: Yes, it is, however sentences ending with prepositions are often considered less formal. Depending on the tone you want to project, an end of sentence preposition may or may not be suitable. For example, “These are the terms and conditions we would like you to think of.” Or “These are the terms and conditions we would like you to consider.”

Question 4: Can I start a sentence with “and or but”?

Answer: Yes and yes. Here also, it really is a matter of tone. If you want to sound formal, you can use other words like “in addition, furthermore or additionally” in place of and. Similarly, use “however, nevertheless or nonetheless” in place of but. Here is an example, “But, we hope to start the training this Wednesday. Or “Nevertheless, we hope to start the training this Wednesday.”

Question 5: Is it okay to begin a sentence with, “because”?

Answer: Yes, it is, however, beginning a sentence with “because” is often discouraged. Here is why, you may end up with sentence fragments if it is not done right. For example, “I did not sign the contract. Because the money was less than I asked for.” Here is A correct way to use because to begin a sentence, “Because we appreciate your business, please enjoy this 30% discount.”

WORKS FROM GIRD WRITING CAMP 2016: “ODDINARY INDIFFERENCE” BY DANIEL KOJO APPIAH

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We bring you more featured work from participants of Gird Writing Camp 2016. Today, we have a poem from Daniel Kojo Appiah, also known as O’Zionn. This poem was written at the Poetry Workshop with Prof. Kofi Anyidoho and Nana Nyarko Boateng.

 

Oddinary Indifference

There are those who do not realize

That being extraordinary

Isn’t for everyone

 

For there are those

Who choose

Not to have anything to do

With their potential

 

Being ordinary is

What we are by default

And I have met those that

Choose to stay that way

 

 

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Bio: Daniel Kojo Appiah is a literary enthusiast, poet and lexivist. He enjoys interacting with literary works and sharing his thoughts on them as much as possible. He spends much of his time promoting literary arts in the motherland. He is known on the literary scene by his stage name O’Zionn.