In business writing being concise is incredibly important. So, once you are done with your first draft, take another look and eliminate needless repetitions and redundancies. Check whether the expressions you’ve used add any value to your message. If you feel that you can take something out and your message will retain its meaning then do so. Most often redundant expressions only make writing longer, not better. Here are some of the common redundancies in business writing.
1. Group together. A thing that is grouped implies that it is together. So instead of saying, “let us group last year’s reports together” say, “let us group last year’s reports.”
2. Past experience. If it is an experience, it has already happened. Therefore, it is in the past. So, “In my past experience with the client, he has always been punctual” should be “In my experience with the client he has always been punctual.”
3. Future plans. If it is a plan, then it is yet to occur, therefore it is expected to happen in the future.
4. Repeat again. When you repeat something, you are doing or saying it again.
5. Sum total. The sum is the total. The total is the sum, get it? You only need one.
6. Might possibly. Might indicates possibility. So, instead of saying, “It might possibly rain,” say “It might rain” or “it possibly will rain.”
7. End results. Again, the end is the results, the results is the end. You only need one.
8. Postpone until later. To postpone something means to defer it for a later time. If you can be specific say for example, the meeting is postponed until Monday. If you can’t be specific simply say the meeting has been postponed.
9. Advance warning. To warn someone is to tell them something before it occurs. It cannot be a warning if it is not given in advance; therefore the word advance is redundant.
10. Unintentional mistake. For a thing to count as a mistake, it has to be unintentional. Unintentional, is therefore unnecessary.