5 ARCHAIC PHRASES TO AVOID IN BUSINESS WRITING

 

Take a look at the following phrases.

  • Please find enclosed …
  • Please be advised that…
  • Trusting this will meet with your approval…
  • This will acknowledge receipt of your letter of…
  • Pursuant to your letter of…

Do these phrases remind you of old Victorian novels? If so, you’re not alone. Writing like this was once widely accepted and is still frequently used. However, current business writing has taken on a more relaxed tone. Let us look at ways the above phrases can be rewritten.

  • Instead of saying, “Please find enclosed …”

You can say, “I’m sending you a scanned copy of the certificate.”

  • Instead of saying, “Please be advised that…”

You can say “Please send me your payment details within 10 days if you would like to be booked for the conference.”

  • Instead of saying, “Trusting this will meet with your approval…”

You can say, “I hope you approve of the changes made to the document.”

  • Instead of saying, “This will acknowledge receipt of your letter of…”

You can say, “I received your December 15 memo and will plan to attend the ceremony.”

  • Instead of saying, “Pursuant to your letter of May 1…”

You can say, “I received your May 1 letter about the closing of the school.”

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